News for the ‘Handbook’ Category

Millbrae Nursery School Summer School Guidelines

Millbrae Nursery School is owned and operated by its member parents.  As a co-op we rely on the willingness of our membership community to participate in order to ensure the successful operation and growth of our school.   Members in good standing contribute regularly in the classroom, help maintain the school, adhere to the bylaws and rules and pay tuition on time.

  • Summer school is 9 a.m. to 12 noon
  • Parents/Family member work as assistants to the teaching staff on assigned  participation day (1 time per week, 9a.m. – noon).  Each member that participates in  the classroom must be in good health, over 18 years of age and with a verification of freedom from tuberculosis.
  • It is important to be on time for your workday, be 5 – 10 min. early if possible.

If late, please call and please do not take your classroom break.

  • Please accompany your child in and out of the classroom each day.  Your child must be  signed in and out whenever he/she is in attendance at school.  The time and your signature are required.  The sign in/out sheet will be located inside of the classroom.
  • Upon arriving at school parents are asked to take their child to the bathroom to wash their (both parent & child) hands.
  • Children are not allowed to go through the double doors unless accompanied by an adult to go home or in the kitchen except for an injury or putting an egg in the  kitchen. Please supervise the doors carefully whether or not you are a working parent.
  • If you or your child are ill and will miss your scheduled workday, you must call someone  from your class roster and hire them to replace you.  If you hire another parent to do your workday, you must pay them directly.  The fee is $24 per workday.
  • A shoebox with a change of clothes is needed at school and will be kept in the children’s bathroom.  Do try to check it regularly.  Include diapers and wipes if your  child needs them.  We ask that you bring in a large container of wipes to be used for changes.  The containers will be stored under the sink and we will use one container at  a time.  Bottles and pacifiers should be left at home for health and safety reasons.   Please mark your child’s clothing with their name to help the working adults keep track  of jackets & clothing.
  • Always inform the teacher of all injuries no matter the severity.  All blood injuries will be dealt with by the teacher.
  • General rules for inside and outside are posted throughout the class.  Please refer to them or ask the teacher if you are not sure.
  • Snack Time – Adults need to sit down at the table with the children.  Once all children are seated, begin to pass the utensils and then the food.  Remind children to use table manners.  Please have a positive attitude when children are unsure of the snack, you    may try the snack to help with encouragement.  Be aware of Allergic Children and their food allergies.

  • When outside, if assigned the horse swing area, children may never be left unattended. Please keep the gate shut and children may wait their turn on the other side of the gate (by the tree) away from the swings.   Horse swing parent is the last parent to come in from the yard; they must do a complete sweep of the yard making sure that all  children are inside. Please check the fort, tunnels, playhouse, and any possible hiding places before going inside and closing the doors.

  • Help the children follow the arrows when riding bikes/trikes and scooters to avoid crashes.  Remind them to park their bicycles when finished using them.

  • If a child needs to use the restroom please walk the child into the class and notify the adult inside to help them and/or watch them while you return to the yard.  Please inform other outside parents when you are leaving your area so they can help supervise when you are not there.

  • The loft area is opened by the teacher and is a quiet space.  Only 5(five) children are allowed up at a time with an adult.   There are no throwing objects down from the loft.
  • Extended care is available for any child enrolled in or has been enrolled in a regular Millbrae Nursery School class (basic three hour class or Pre-K class) who require care   either before or after class.  It is offered to those who request it from the teacher if space is available.  The teacher must be verbally notified in advance that you are   requesting extended care. Children in extended care must be signed in and out of the school each day and the teacher must be notified of the child’s arrival.
  • Extended care is available from 8:30 a.m. to 12:30 p.m., Monday through Friday,   at the rate of $8 per hour.  Students may use extended care if they are 6(six) and under.  They must be enrolled or have been enrolled in Millbrae Nursery School. This must be approved by the teacher.

  • A charge of $10 per each 15 minute or portion thereof beyond the 12:30 p.m. close of school will be assessed and needs to be paid directly to the teacher at the time of the tardiness. Abuse of extended care may result in losing the ability to use the service.

If at any time you have questions, please talk with your child’s teacher, a staff member or a board member.  We hope you will have a rewarding experience at Millbrae Nursery School.

Edited: May 25th, 2010

Millbrae Nursery School Sibling Policy

Millbrae Nursery School has the best sibling policy of all preschools in San Mateo County, siblings can be brought to parent’s workdays with very few exception. Read the entire policy that is  also found in the handbook here:

Siblings under two (2) years of age will be allowed at no charge when the following guidelines are met:

  1. The attendance of the child has been arranged with the teacher or Admissions Coordinator prior to the parent’s workday.
  2. Only one (1) child under the age of two(2) will be allowed per class session.
  3. For the safety of all children, the sibling must be supervised by his or her parent while the parent accomplishes their assigned workday duties.
  4. The State adult:child ratio must be maintained.

Siblings two (2) years or over will be allowed when the following guidelines are met:

  1. The attendance of the child has been arranged with the Director prior to his or her attendance.
  2. The child must be between the ages of two (2) and six (6).
  3. The child will be billed at the drop in extended care rate.
  4. The child’s care and safety will be the responsibility of Millbrae Nursery School.

PAID WORKDAY

If you are doing a workday for pay you will only be able to bring one (1) child who is currently enrolled in the school program with you on that workday. NO siblings less than 2 years or over 7 years will be allowed to accompany you on a paid workday.

Edited: March 1st, 2010

Duties of Elected Officers

The Secretary Shall:

  1. Attend all Board meetings, Business Meetings and special meetings called by the President.
  2. Take roll at Business meetings. Record the minutes of the Business Meetings. Type and post business meeting minutes within seven (7) days. Copies of these minutes are to be distributed to members not in attendance at business meetings and to all Board members.
  3. Take roll and record minutes of the Board meetings. Type, post and distribute minutes prior to the next Board Meeting. Copies of these minutes are to be given to the President, Director and all other Board members not in attendance.
  4. Be responsible for all correspondence, except Fundraising correspondence.
  5. Prepare the election ballot for Board positions.
  6. Maintain Board and Business meeting minutes in the Secretary’s book.
  7. Act as Parliamentarian and keep a copy of Robert’s Rules of Order on hand for reference.
  8. Be responsible for the annual review of the Constitution, By-Laws and handbook with the assistance of the President, Director, Parent Education Chairperson and Admissions Coordinator.

The Treasurer Shall:

  1. Attend all Board Meetings, Business Meetings and special meetings called by the President.
  2. Pay all bills that the Association owes. Maintain and monitor spreadsheet of financial transactions, is custodian and record keeper for those areas.
  3. Give all account reports to the Accountant/Bookkeeper by the 25th of the month.
  4. Review the monthly bank statement for the purchasing bank account and see the deposits are made in a timely fashion.
  5. Keep insurance policies and all records of payment in an orderly manner.
  6. Be immediate contact with the Bookkeeper. Notify Bookkeeper of all financial deposits.
  7. Be responsible for the Financial Committee. Arrange meetings of the Committee and Bookkeeper in order to prepare the budget for the coming year. Post the proposed budget at least two (2) weeks prior to the March business meeting.
  8. Oversee the duties of the Fundraising, Financial Clerk and Purchasing positions. Be custodian and oversee record keeping of all financial transactions.
  9. Assist an outside auditor when necessary or when required by government agencies.

The Special Events Coordinator shall:

  1. Attend all Board Meetings, Business Meetings and special meetings called by the President.
  2. Coordinate with Special Events Committee and Director to organize and publicize parties and events.
  3. Work with Class Liaisons to organize class events and teacher appreciation activities.
  4. Be responsible for t-shirt sales twice a year.
  5. Organize and oversee planning of the end of the year picnic.
  6. Compile and publish school calendar at start of the school year.

The Maintenance Officer shall:

  1. Attend all Board Meetings, Business Meetings and special meetings called by the President.
  2. Be responsible for Maintenance of the building, play area and outdoor equipment. Meet with Director to assess jobs and maintenance needs prior to work party.
  3. Be responsible for scheduling Maintenance work parties. Remind members of upcoming work parties.
  4. Keep records to ensure that families have attended and completed their maintenance obligation.
  5. Keep track of work party parent sign-in and return to Director. Provide Admissions Coordinator and Financial Clerk with work party participation information. Be responsible for purchasing of materials necessary for the maintenance work parties. Submit receipts for expenditures and supplies purchased to the Treasurer by the 25th of the month.
  6. Oversee duties of support positions: Maintenance Assistant, Gardener, Recycler/Composter, Recycler/Composter Assistant, Riding Equipment Maintenance and Sanitation Engineer.

The Housekeeping Officer shall:

  1. Attend all Board Meetings, Business Meetings and special meetings called by the President.
  2. Be responsible for maintaining cleanliness and order of the building, indoor equipment and supplies.
  3. Be responsible for scheduling Housekeeping work parties. Remind members of upcoming work parties.
  4. Keep track of work party parent sign-in and return to Director. Provide Admissions Coordinator and Financial Clerk with work party participation information. Be responsible for purchasing of materials necessary for the maintenance work parties. Submit receipts for expenditures and supplies purchased to the Treasurer by the 25th of the month.
  5. Appoint parents to be responsible for the care of the school animals year round.
  6. Be responsible for having the carpets cleaned three (3) times per year.
  1. After school has let out for summer.
  2. Mid-year and when needed at the discretion of the housekeeping officer.
  1. Be responsible for having the linoleum waxed one (1) time per year, before the summer program.

The Publicity Officer shall:

  1. Attend all Board Meetings, Business Meetings and special meetings called by the President.
  2. Be responsible for the internal and external public relations relating to the school.
  3. Be responsible for the monthly newsletter and annual alumni newsletter.
  4. Arrange publicity in publications and at events where the school can advertise.

The Fundraising Officer shall:

  1. Attend all Board Meetings, Business Meetings and special meetings called by the President.
  2. Maintain a list of fundraising ideas and a complete record of all fundraising activities undertaken by the Association.
  3. Organize and coordinate all fundraising functions and follow them through.
  4. Be responsible for the Fundraising committee
  5. Provide members’ fundraising obligation information to the Treasurer, Admissions Coordinator, Bookkeeper. Submit receipts and breakdown of supply expenditures for fundraising events.

The Purchasing Chairperson shall:

  1. Attend all Board Meetings, Business Meetings and special meetings called by the President.
  2. Purchase all food and non-educational supplies and be responsible for monthly inventory.
  3. Be responsible for monthly inventory and purchase of lunch and snack food.
  4. Report expenditures by budget category to Treasurer each month.
  5. Submit receipts and a monthly breakdown of supply expenditures by budget category to the Treasurer by the 245th of the month.
  6. Be responsible to the Treasurer. If in charge of purchasing account, reconcile checkbook and turn it in to the bookkeeper prior to the 25th of the month.

The San Mateo Council of Parent Participatory Nursery Schools Representative Shall:

  1. Attend all Board Meetings, Business Meetings and special meetings called by the President.
  2. Be a representative to the SMCPPNS, acting as the association’s representative to the San Mateo Council.
  3. Serve in the office required by the Council and report on services from the Council.
  4. Be excused from both housekeeping and maintenance for attending all SMCPPNS meetings.

The Webmaster Officer shall:

  1. Attend all Board Meetings, Business Meetings and special meetings called by the President.
  2. Design, generate, revise and maintain the website, blog and online calender and keep it updated and in good working order.
  3. Post newsletter items, other news and and other articles the board deems necessary on the blog and link to it from the website if necessary.
  4. Reply to user comments about website.
  5. Examine and increase traffic through site and maintain good SEO (search engine optimization)

Edited: December 21st, 2009